Deadlines and Details: Things to Watch for When Submitting a Scholarship Application


July 30, 2009
by Scholarships.com Staff
As our annual Resolve to Evolve scholarship essay contest draws to a close and we move closer to the time of year when a number of other scholarship competitions begin accepting applications, we thought it would be a good time to review an often overlooked aspect of applying for scholarships: the actual act of submitting your scholarship application.

As our annual Resolve to Evolve scholarship essay contest draws to a close and we move closer to the time of year when a number of other scholarship competitions begin accepting applications, we thought it would be a good time to review an often overlooked aspect of applying for scholarships: the actual act of submitting your scholarship application.

By applying for a scholarship, you are making contact with someone who could potentially award you money, so you want to make sure that your application makes a good first impression before the reviewer even gets to the content.  At the very least, you certainly do not want your application to wind up in the discard pile due to a failure to follow the contest's official rules. While official rules for scholarship opportunities can often come across as dense and full of legal language, you should still take time to review them and ensure your application complies before you spend the time, money, and effort involved in creating and submitting a scholarship application.

A good idea is to make a note for yourself of the requirements for each scholarship for which you intend to apply. Print off sheets or make a spreadsheet on your computer. Get organized. We suggest including the following items in your list of rules to note:

Eligibility Requirements: This may seem like a no-brainer, but before you apply for a scholarship, make sure you're actually eligible to win. Pay attention to details like age, grade level, and enrollment status, since your answer for these could be different from what you think, depending on the scholarship provider's cutoff dates. For example, a scholarship could ask for "currently enrolled" students as of summer 2009, but if your first class starts during the fall term, you may not be eligible to apply. If you are not sure whether you are eligible based on the official rules, it doesn't hurt to contact the provider and ask.

Length and Format of Submission: Once you've made sure that you are eligible to apply, make sure what you plan to submit is eligible to win. Your 20-page scholarship essay may provide a brilliant analysis of the subject matter, but if the upper limit for the contest is 800 words, you are not going to win a scholarship with it. Your scholarship application also can't win if you forget to provide appropriate contact info or include required items, so make a list of what you need and check off each item as it goes into your application packet. Similarly, you'll want to pay attention to any rules about file format, typeface, and other details that may disqualify you, or at least generate the impression that you didn't carefully read the rules.

Submission Method: Does this scholarship contest ask for applications to be submitted via e-mail, via a form on their website, or via postal mail? Do they request that you use a specific mail carrier, or avoid using others (some scholarship providers will include stipulations such as sending your application only through the United States Postal Service)? Do they want you to label your submission in a particular way or address it to a particular person or office? All of these questions are important not only to make sure your application gets to where it needs to go, but also to demonstrate your interest in the award and your ability to follow instructions.

Deadline: If your essay is to be submitted online, make note of the exact time of day at which the contest ends. Is there a time zone indicated in the official rules? You don't want to find yourself searching for a scholarship submission form on a website at 11:50 PM PST when the contest closed at 11:59 PM EST. If your esay needs to be submitted through the mail, check whether the application deadline is a postmarked by date or a received by date.  For example, our Resolve to Evolve Essay Contest requires that applications be postmarked by July 31, so students who are sending them overnight on July 30 are unnecessarily paying more for postage. Meanwhile, students who attempt to submit an application for a scholarship with a received by date of July 31 would not want to simply stick a stamp on it today and hope it's still accepted.

In the end, your application will still be judged primarily on its merit, provided it meets basic requirements.  However, closely following rules for each contest and showing that you have a legitimate interest in the scholarship as more than just a potential source of easy cash will improve your chances of winning scholarships.

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