Whether it’s a parent, professor or employer, communicating with authority figures can be a challenge, as a certain level of respect and acknowledgement must be given. You may not always see eye-to-eye with your superiors but these tips will help you to keep the lines of communication as open and effective as possible.
One of the most important aspects of communicating with authority figures is having an appropriate attitude. No one will want to speak to you if you have a displeased look or closed-off body language. Knowing your surroundings and having a welcoming demeanor will make you appear more approachable; displaying confidence in what you have to say will win you points as well.
The method you use to communicate is also important. Email is a very convenient in that it allows us to get a message to someone quickly but with the convenience of this technology, many people do not practice proper “netiquette,” which means using proper spelling, grammar and formal language rather than texting language. Being appropriate in your emails means not using emoticons and having a signature with your contact information. Communicating effectively with authority figures often relies on your level of maturity and this will help demonstrate it.
However expedient emails may be, sometimes phone calls or in-person meetings are necessary. Often when employers are considering candidates, someone who has sent an email may not seem as appealing as someone who has sent an email and followed up with a phone call. In-person conversations work better when the matter is important and is something that may be misconstrued in an email or phone conversation. An example would be if you need to speak to a professor about a grade you felt was unfair. Approach them as a concerned student who wants to know how to improve from the mistakes they cited, then explain why the errors don’t seem wrong to you. A positive attitude will go a long way; you may be angry but verbally attacking the professor will make them far less likely to help you out.
Radha Jhatakia is a communications major at San Jose State University. She's a transfer student who had some ups and downs in school and many obstacles to face; these challenges – plus support from family, friends and cat – have only made Radha stronger and have given her the experience to help others with the same issues. In her spare time, she enjoys writing, reading, cooking, sewing and designing. A social butterfly, Radha hopes to work in public relations and marketing upon graduation.